About Purchase Order Generator

Confileo's Purchase Order Generator tool builds a numbered purchase order with vendor, ship-to address, line items and tax, and exports it as a PDF. Everything runs in your browser, free and without signup, and your files are deleted automatically after processing.

A purchase order exists so that three documents can be checked against each other. The PO says what was ordered, the delivery note says what arrived, and the invoice says what is being charged for — and an accounts department that can line all three up pays without asking anyone a question. This is the three-way match, and it is the reason a supplier who is told "we cannot pay without a PO number" is not being obstructed: without the order, there is nothing for the invoice to be matched against.

You fill in your own details and the vendor, add a line for each item with its quantity and unit price, set the PO number and the date you need delivery by, and the finished order updates as you type. Tax and any discount are applied to the whole order, the totals are computed per line and for the document, and you download it as a PDF. There is no account and no watermark.

The direction of each document is what separates them, and it is worth being exact because the three words are used interchangeably in conversation and never in accounting. A quotation goes from seller to buyer and offers a price. A purchase order goes from buyer to seller and accepts it. An invoice goes from seller to buyer and asks to be paid. The PO is the only one of the three the buyer writes, which is why it is the buyer who sets its number — and why that number, quoted back on the invoice, is what shortens the payment cycle.

In most jurisdictions the PO is an offer to buy that becomes a binding contract when the supplier accepts it, either by confirming or simply by shipping. That has a practical consequence: anything you would want to rely on later has to be on the document rather than in the email that carried it. The required-by date, the delivery address, the agreed price per unit and any terms about part-shipment all belong in the order itself. Requirements vary by country and by contract, so confirm your own position with a legal adviser.

Two fields earn their place more than people expect. The ship-to address is separate from the vendor block because paperwork and goods routinely go to different places — the invoice to a head office, the pallet to a warehouse across town — and a PO that carries only one address is how a delivery ends up at a reception desk that was not expecting it. And the description column rewards specificity: "toner cartridge, black, TN-3480" can be matched against what arrives, whereas "printer supplies" cannot, which puts the invoice into a query queue.

Number the orders on a scheme you keep to. Year-and-counter formats such as PO-2026-014 sort correctly in a folder and in a spreadsheet, make a gap in the sequence visible at a glance, and reset cleanly in January. Never reuse a number, even for an order that was cancelled before it was sent — the gap is the audit trail. Your details are used to build the file and then discarded; nothing is kept.

Quick facts

Price

Free — no paywall

Signup

Not required

Max file size

Up to 100 MB per file

Your files

Deleted automatically after processing

Works on

Any browser — desktop, tablet, mobile

Watermark

None on your output

How to use Purchase Order Generator

1. 1Fill in your details and the vendor you are ordering from.
2. 2Add each item with quantity and unit price — the totals and tax are worked out for you.
3. 3Set the PO number and the date you need it by, then download the PDF.

Why use Confileo

• ✓100% free with no daily limits, watermarks or hidden paywalls.
• ✓No signup or account required — start using it instantly.
• ✓Your files are processed securely and deleted automatically for full privacy.
• ✓Works in any browser on desktop, tablet and mobile — nothing to install.
• ✓Fast processing built to handle real, everyday document workloads.

Purchase Order Generator — Frequently asked questions

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