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Letters Free Quotation Generator
Build a priced quote with tax, discount and an expiry date, then download it as a PDF. No sign-up, no watermark.
Your details
Prepared for
Document details
What you are quoting for
Notes and terms
Style and language
This changes the words printed on the document itself — Arabic switches it to right-to-left.
Live preview
This is exactly what the PDF will contain.
QUOTATION
| Description | Qty | Unit Price | Amount |
|---|---|---|---|
| Brand identity — logo, palette, type scale | 1 | $2,400.00 | $2,400.00 |
| Marketing site, 6 pages, responsive build | 1 | $3,600.00 | $3,600.00 |
| Photography direction (day rate) | 2 | $480.00 | $960.00 |
| Subtotal | $6,960.00 |
| Discount (5%) | −$348.00 |
| Tax (20%) | $1,322.40 |
| Total | $7,934.40 |
Each PDF uses 3 credits, with no watermark. Nothing you type is stored — the PDF is built and the data is discarded.
About Quotation Generator
Confileo's Quotation Generator tool builds a priced quotation with tax, discount and an expiry date, and exports it as a PDF. It is free and needs no signup; the file is built on our server and is not stored.
The difference between a quotation and an estimate is not a matter of style, and it is the single thing most worth getting right on this document. A quotation is a fixed price you are offering to hold. An estimate is your considered guess at a price that may move. Use the wrong word and the argument that follows a cost overrun starts from the wrong place: a client holding something headed QUOTATION reasonably expects the number to stand. If the figure genuinely could change, call it an estimate and say on the document what would change it.
You add your details and the client, list what you are quoting for with quantities and prices, set the tax and any discount, and choose the date the price stops standing. The document updates as you type and downloads as a PDF, with no account and no watermark.
The valid-until date is the field people skip and then regret. Thirty days is the usual default, and it is doing real work: without it, a price you calculated on this month's material costs, this month's exchange rate and this month's subcontractor availability is a promise with no end. Shorten it when any of those three is volatile. A quote that expires is not aggressive — it is the ordinary way of saying that the number was true when it was written.
How to present tax depends on who is reading. A consumer wants the tax-inclusive figure, because that is what leaves their account; a VAT-registered business reads the pre-tax figure, because they will reclaim the rest. Setting a rate here prints the subtotal, the tax and the total on separate lines, which serves both without you having to decide which reader you have. Where a small-business exemption or a reverse charge applies, say so in the notes.
Most disputes about a quotation are not about the total. They are about scope: what the price covered, and what turned out to be extra. The notes field is where a quote earns its keep — state what is included, name the obvious things that are not, give the payment terms, and say what happens if the specification changes. Two rounds of revisions included, further rounds at an hourly rate, is a sentence that prevents a specific and very common argument.
When a quote is accepted, keep the line items and carry the quote number onto the invoice. That reference is what stops a client querying an amount they already agreed to, and it makes the pair of documents auditable as one transaction. The invoice generator on this site handles that end; this page describes ordinary commercial practice, not legal or tax advice.
Quick facts
- Price
- 3 credits per document — built on our server and not stored (free every month: 50 credits as a guest, 300 with a free account)
- Signup
- Not required
- Max file size
- Up to 100 MB per file
- Your files
- Deleted automatically after processing
- Works on
- Any browser — desktop, tablet, mobile
- Watermark
- None on your output
How to use Quotation Generator
- Add your details and the client the quote is for.
- List what you are quoting for, with quantities and prices — tax and discount are applied for you.
- Set a valid-until date so the price does not stand forever, then download the PDF.
Why use Confileo
- ✓Try it free — 50 credits a month with no account and 300 a month with a free one; no watermarks and no credit card.
- ✓No signup or account required — start using it instantly.
- ✓Your files are processed securely and deleted automatically for full privacy.
- ✓Works in any browser on desktop, tablet and mobile — nothing to install.
- ✓Fast processing built to handle real, everyday document workloads.
Quotation Generator — Frequently asked questions
Is this quotation generator free?
Each PDF costs 3 credits, so the monthly free credits cover about 16 quotes a month as a guest or 100 with an account; after that, a plan or a credit pack. No account, no watermark, no cap on the number of quotes. What you preview is exactly what the PDF contains.
What is the difference between a quote and an estimate?
A quotation is a fixed price you are offering to hold; an estimate is your best guess at a price that may change. The word you use matters if there is ever a dispute, so if the figure could move, call it an estimate and say what would move it.
How long should a quotation be valid?
Thirty days is the common default and it appears on the document as the valid-until date. Set it shorter when your own costs are volatile — materials, currency, subcontractors — because an open-ended quote is a price you have promised indefinitely.
Should I show tax on a quotation?
Show the tax rate and the tax-inclusive total if your client is a consumer, since that is the number they will actually pay. Business clients usually reclaim it and read the pre-tax figure. Setting the rate here prints both, which avoids the argument entirely.
Can I turn an accepted quote into an invoice?
Yes — keep the same line items and reference the quote number on the invoice. Use the invoice generator on this site for that; quoting the accepted quote number is what stops the client querying the amount.
What should a quotation include beyond the price?
What is included and what is not, how long it is valid, the payment terms, and what happens if the scope changes. Most disputes about a quote are about the second of those, so the notes field is worth using.
Is this tool really free?
You can try it free: 50 credits without an account and 300 with a free account, renewed on the 1st of every month. Every tool uses credits — file tools 3 per file and the heavy ones 12. No watermark, no credit card. Beyond the monthly credits, Pro gives open use with no credits to count, or you can buy a credit pack.
Do I need to create an account?
No. You can use the tool straight away without signing up or logging in.
Are my files safe and private?
Yes. A file sent to our servers travels over an encrypted HTTPS connection and is deleted automatically after processing; tools that work in your browser never upload it. We don't open, read or sell your files.
Does it work on my phone?
Yes. The tool runs in any modern browser, so it works the same on desktop, tablet and mobile with nothing to install.